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The responsibilities and functions of each subcommittee office shall be stated
in the specific job description for each respective position. Continuity shall
be accomplished through the progression of subcommittee co-chairpersons assuming
the chairpersons' function each year*. Each year the co-chairperson of Soberfest
shall be elected by a majority of voting members and shall assume the chair
in the following year.
Each year Soberfest shall hold a FunRaiser. Soberfest will accept voluntary
contributions. No single contribution's value shall exceed $1,000.00. In addition,
no contributions shall be made nor accepted in the name of Alcoholics Anonymous.
Proceeds from the FunRaiser shall be used to print and distribute registration
forms, transport speakers as well as any additional expenses relating to Soberfest.
The fee charged to register for Soberfest shall be minimal and is intended
to cover the cost of the event plus prudent reserve. Excess funds shall be split
between AA and Al-Anon according to the percentage of each that attends the
conference. All funds remaining following the initial split shall be distributed
to carry the message of recovery to the still suffering alcoholic as determined
by a majority of the voting members.
* Exceptions as follows:
- Treasurer - 2 years as chair,2 years as co-chair
- Registration - 2 years as chair, 2 years as co-chair
- Marketing - 2 years as chair, 2 years as co-chair
- Facilities - 2 years as chair, 2 years as co-chair
- Technical Support - 2 years as chair, 2 years as co-chair
Our planning committee meets year-round and is divided into a number of subcommittees
which are assigned various responsibilities for the planning, preparation and
execution of all events before, during and after the conference. If you are
in need of assistance, please try to contact the appropriate subcommittee directly
via e-mail. For general questions or assistance, please e-mail us at
info@soberfest.org.
At the conference or the FunRaiser, feel free to approach any committee member
wearing a red "COMMITTEE" ribbon.
Our goal is to provide you with the best conference possible, so please feel
free to let us know how we can do better!
Click here
to see the AA General Service Office Guidelines for Conferences and Conventions
At the discretion of the committee, special subcommittees are sometimes formed
to handle certain housekeeping tasks or special events. The e-mail address below
is maintained to provide them with the ability to transfer information and communicate
via the Internet as required.
adhoc@soberfest.org
A subcommittee comprised of Al-Anon members handles planning and preparation
for Al-Anon and Alateen activities and events at the conference and FunRaiser.
The chair and co-chair from that subcommittee are invited to attend the Central
Committee meeting in order to ensure proper coordination and smooth operation.
Please contact the Al-Anon subcommittee for further information and job descriptions.
alanon@soberfest.org
The Alcathon sub committee is responsible for choosing and assigning the
topics for the round-the-clock meetings held at the conference as well as recruiting
volunteers to lead them all. With 37 topics and 74 meetings to manage they are
always in need of ideas and volunteers to lead the meetings! E-mail them at
the address below if you would like to volunteer to lead a meeting or if you
have an idea for a new meeting topic. As soon as it is finalized, a list of
this year's topics will be available on the schedule page.
alcathon@soberfest.org
These are our conference historians. A historical look back at past McHenry's
Soberfest conferences will be provided on the Soberfest
Archives page. Be sure to visit them at the conference to see their display
along with other Area Archives in the Galewood Room on the upper level of the
hotel.
This subcommittee requires a minimum of 1-year continuous sobriety at
the time of the conference and entails a 2-year commitment.
archives@soberfest.org
These are your Hosts for the conference. They are charged with carrying "The
Message" of Soberfest to the Areas and Districts that support the conference.
They also need to be well versed in the Traditions of A.A. to aid the committee
in keeping them. The Chair and Co-Chair need to be familiar with every aspect
of each subcommittee and be ready to serve when they need help. Unselfish and
unbiased service to all conference attendees, committee members and volunteers
is the primary purpose of these elected positions.
Candidates must have at least 5 years of continuous sobriety and have
served on the central committee at least 3 consecutive years.
chair@soberfest.org
/ cochair@soberfest.org
Besides providing the gallons of coffee and refreshments at the FunRaiser
and at the various refreshment stations at the conference, the members of this
subcommittee are also responsible for keeping us awake at the committee meetings.
This subcommittee requires a minimum of 1-year continuous sobriety at
the time of the conference and entails a 2-year commitment.
coffee@soberfest.org
This subcommittee is charged with organizing and running our annual FunRaiser.
This entails planning for and obtaining all of the entertainment, food, beverages,
door and raffle prizes and clean up. Their job is to make sure the event runs
smoothly and that a good time is had by all. They are also tasked with bringing
you the Saturday Night Dance immediately after the Banquet and Main Speaker.
Please feel free to contact them at the e-mail address below and lend them your
support by donating raffle items and/or volunteering to help out.
This subcommittee requires a minimum of 1-year continuous sobriety at
the time of the conference and entails a 2-year commitment.
entertainment@soberfest.org
This subcommittee handles all the negotiations with the hotel that hosts
our conference as well as the hall that is the site for the FunRaiser. They
work with the hotel staff to ensure that all the conference events are where
and when we need them.
This subcommittee will require a total of 4 years commitment (2 as co-chair,
2 as chair).
facilities@soberfest.org
This subcommittee provides us with decorations at the FunRaiser. They also
provide us with greeters in the front lobby, banquet table centerpieces and
volunteers to host the hospitality suites at the conference. Please give them
your support by e-mailing them to volunteer as a greeter in the main lobby or
to assist with hosting one of our hospitality rooms. It's a great way to meet
people and make your sponsor happy by performing AA service work!
This subcommittee requires a minimum of 1-year continuous sobriety at
the time of the conference and entails a 2-year commitment.
hospitality@soberfest.org
This subcommittee ensures that there is a stock of AA literature available
for purchase during the conference. Items are AAWS approved. Volunteers are
needed to work this room that is located on the main level in the "Linwood B"
room.
This subcommittee requires a minimum of 1-year continuous sobriety at
the time of the conference and entails a 2-year commitment.
literature@soberfest.org
This subcommittee plays an essential role in translating our theme into artwork
and putting it into a format suitable for printing the flyers, registration
forms and booklets. As the conference takes shape, they integrate the schedule
information and artwork into the booklets that are provided at the conference.
They are responsible for coordinating all of this activity with the committee
and printers to make sure our deadlines are met.
This subcommittee entails a 4-year commitment (2 years as co-chair and
2 years as chair).
marketing@soberfest.org
Public Information is responsible for announcing the Conference to both the
Northern Illinois and Southern Wisconsin Areas. They are also responsible for
preparing announcements to be placed in the various district newsletters, "The
Grapevine", "4-5-9", "Conscious Contact" and "Into Action". At the conference
they are responsible for the preparation and placement of directional and informational
signs. The Public Information subcommittee shares in the presentation of the
Annual FunRaiser event, and assists in the bulk mailing of registration materials
by acting as the liaison between the Central Committee and the US Postal Service.
Feel free to drop them a line with any ideas on how to better get the word out
about the conference.
This subcommittee requires a minimum of 1-year continuous sobriety at
the time of the conference, and entails a 2-year commitment.
publicinfo@soberfest.org
This subcommittee maintains the conference database for the annual mailing.
The list is based on past years' registration records. They also process all
advance conference registrations, assign the seating at the banquet and handle
all "walk-in" registrants at the conference.
This subcommittee entails a 4-year commitment (2 years as co-chair and
2 years as chair).
registration@soberfest.org
The Secretary maintains written records of all planning committee proceedings
and subcommittee reports, prepares and distributes meeting minutes and maintains
committee contact information.
This position requires a minimum of 1-year continuous sobriety at the
time of the conference and entails a 2-year commitment.
secretary@soberfest.org
The Speakers subcommittee is responsible for evaluating available speakers
and obtaining commitments from them to speak at the conference. Once the speakers
have been selected, they assist with travel arrangements, arrange transportation
to and from the airport and ensure that our speakers have proper accommodations
at the hotel.
This position requires a minimum of 1-year continuous sobriety at the
time of the conference and entails a 2-year commitment.
speakers@soberfest.org
Step Workshop
Every Step of the Way Workshop
This subcommittee handles the preparation and planning of the “Every Step of the Way” Step
Workshop held Saturday and Sunday morning during Soberfest. The Facilitator also prepares
the information for the panelists to insure the essence of the step is conveyed as the panelists
share their own experience strength and hope. The information is taken from the shared experience
of the facilitator and panelists utilizing our basic text of the Big Book, Alcoholics Anonymous.
The facilitator is part of each and every panel during the workshop.
This subcommittee requires a minimum of 5-years continuous sobriety for the facilitator and 1-year continuous sobriety
for the panelists at the time
of the conference.This subcommittee entails a 4-year commitment (2 years as a co-chair and 2 years as chair.)
stepworkshop@soberfest.org
This subcommittee maintains the Soberfest Web Site making all approved changes
as needed. It forwards E-Mails from the Mail Server to personal accounts when
requested. It administers all passwords for E-Mail Accounts.
This subcommittee requires a minimum of 1-year continuous sobriety at
the time of the conference and entails a 4-year commitment (2 years as co-chair
with 1 year minimum experience in HTML, FTP, Design/Development and e-mail management;
2 years as chair with minimum of 2 years experience in the above IT fields).
technical@soberfest.org
The treasurer is responsible for maintaining all the records of income and
expenses relating to the FunRaiser and the conference, utilizing bookkeeping
software. The Treasurer is also responsible for tax accounting reports required
for Soberfest's tax-exempt status. This subcommittee also generates the P&L
statement at the end of the year for Central Committee and makes sure that Soberfest
has insurance coverage.
This subcommittee requires the chair to have 5 years of continuous sobriety
at the time of the conference, while the co-chair must have 3 years continuous
sobriety at the time of the conference. This is a 4-year commitment (2 years
as co-chair, 2 years as chair). Computer skills are a plus, and high-speed Internet
access will be required.
treasurer@soberfest.org
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